Employee Commendation Essential Letter

Return Address Goes Here

Date
 
<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

I just wanted to let you know how much I appreciate <employee action>.  <Further description>.

We're certainly lucky to have someone with your talent and dedication as part of our organization.  Congratulations on an excellent performance and thank you.

<Closing Goes Here>

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Congratulation to Employee upon Retirement Essential Letter

Return Address Goes Here

Date

<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

It's with mixed emotions that I say good-bye to someone who has made such a tremendous contribution to this organization over the last <number of years> years.  I hate to lose such a valued employee but I'm pleased that you will now get the chance to <plans>.

<Recount events of past years.>.

<First name of retiree>, you will be missed.  No one dedicates <number of years> years of service to a company without making an indelible mark on the place and its people. Best of luck on your new endeavors and please come back to see us.

<Closing Goes Here>

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Confirmation of Salary Increase Essential Letter

Return Address Goes Here
Date

<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

I'm pleased to inform you that, effective <effective date of increase>, your salary will be increased <amount of increase>.  This will bring your salary to <$amount>.

We appreciate the fine work you're doing and are glad to have you as part of our company.

<Closing Goes Here>

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Confirmation of Promotion Essential Letter

Return Address Goes Here

Date

<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

I'm pleased to confirm your promotion to <new job title>.  Through your dedication and hard work you've earned not only new responsibilities but our gratitude as well.

Your new job will begin on <date>.  At that time, your salary will increase to <$amount>.  <Optional other benefits.>.

We value all of our employees, but we're especially pleased to watch someone who rises to the challenges presented and grows with the company. Congratulations and thank you.

<Closing Goes Here>

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Formal Warning about Policy Infraction Essential Letter

Return Address Goes Here

Date

<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

As we discussed in our meeting  <time of meeting>, <review topic of discussion>.

There often are extenuating circumstances that cause us to violate company policy from time to time, but when the behavior is frequent, it causes a hardship on co-workers and decreases overall productivity.

Please consider this a formal warning that this behavior can no longer be tolerated.  We value our employees and if there is something we can do to help the situation, please let me know.  In the meantime, I will expect you to <expectation>.

<Closing Goes Here>

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Employee Termination Essential Letter

Return Address Goes Here
Date

<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

As we discussed in our meeting <time of meeting>, you will no longer be an employee of TEST, as of <date that termination is effective>.  <Optional explanation.>

Upon leaving TEST, the following apply:
- <list of effects>

Good luck in your future endeavors.

<Closing Goes Here>

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Requst to Excuse Employee from Jury Duty Essential Letter

Return Address Goes Here

Date

<Recipient Address Goes Here>

<Salutation (greeting) Goes Here>

<Our/My> employee <full name> has been summoned to appear for jury duty on <date>.  I wish to ask for <short name> to be excused because of the hardship it would place on our company.  <Description of hardship.>
<Optional alternate date.>

If you need to verify the circumstances of <short name>'s employment or of this request you can reach me at <telephone number>. Thank you for your consideration in this matter.

<Closing Goes Here>

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